Special Event Management

Events and Meeting Management

The following is a partial list of the activities which can be undertaken by our special events department, ConventionALL Management.

ADMINISTRATION

• coordinating and administrating event arrangements and/or changes
• administration of advance or on-site registrations
• attendance at meetings
• backup administration and secretariat

PROGRAM

• liaison and consultation with association in concert with objectives
• recommendations for potential activities and format
• preparation of written invitations and confirmation to speakers
• meeting speaker requirements
• coordinating audio visual material
• reservations and confirmations for dinners, banquets, etc.

TRADE SHOW

• development of promotion program to participants
• sales program
• ground operations
• facilities
• all aspects of coordination and organization

PROMOTION

• preparation of mailing lists
• preparation of personalized letters, brochures, promotion
• preparation of written invitations and confirmation to speakers
• preparation and mailing of invitation, program and registration material

FACILITIES

• negotiate hotel prices, rates and physical arrangements
• negotiation food services
• contract audio visual and related services on your behalf

REGISTRATION

• oversee design, printing and distribution of registration material
• receipt, acknowledgement and processing of registration forms
• preparation of conference material
• staffing and equipping registration and reception desk
• organize signage, tickets, name badges, and travel to and from conference
• kit details assembled, packed and stored
• distribution of material suitable for workshops

PUBLIC RELATIONS

• oversee design of special invitations and thank you letters
• preparation and execution of pre- and post-publicity news releases, media conferences
  
• identification of news generating opportunities
• contact with members of the media

FINANCE

• identification and investigation of revenue sources
• day-to-day bookkeeping and financial requirements
• preparation of final financial statement

POST-CONFERENCE ACTIVITIES

• oversee publishing and distribution of proceedings
  
• evaluation and post-conference activities
• preparation of written invitations and confirmation to speakers

Contact ConventionALL Management about our special event management services today!

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